Sending Meeting Requests

Sending Meeting Requests

So many people use electronic calendars, and a fairly common request is "Please send me a calendar request, and I'll see you there". When you send that calendar request, resist thinking about YOUR calendar, and think about the invitee's calendar. 

For example, if you are Sam Smith, and you are sending the meeting request to Becky Jones, please do not schedule in your calendar "Becky Jones" as the subject and "My Office" as the location, and invite her. She will have her name and my office on her calendar, which means nothing to her! She will have to accept your invite, and then create another event for herself to "interpret" your invite. That's not thoughtful or considerate on your part, now is it?

Instead, if you are still Sam Smith, and you are sending the meeting request to Becky Jones, please do schedule in your calendar "Becky Jones and Sam Smith XYZ Meeting" as the subject and "123 S. Main Street" or minimally "Sam's Office" as the location, and invite her. She will now have everything on her calendar that is relevant, convenient and efficient for a productive meeting with you where you agreed to meet!

 

Since how you present IS how you are remembered, by presenting a meeting request thoughtfully, you are revered and remembered as that thoughtful professional you, Sam Smith, are!!